Files

Manage and store files on the Rocketbots Platform.

From the Files Module, you can look through and manage your existing files stored on the Rocketbots Platform as well as upload new files to the system. You can navigate to the Files Module from the navigation menu on the left. Look for the icon that resembles a file.

The Files Module

The Files Module allows you to upload documents to our platform that you can later send out in to specific contacts from the Messages Module or broadcasted out from the Broadcasts Module. Not only can you upload new documents from the Files Module, you can also update existing documents.

Files Overview

From this table, you can browse through the list of existing files that have been uploaded onto the Rocketbots Platform.

You can use the search bar at the top of the Files Module to quickly find the file you need.

File Name and ID

The File Name displays the human friendly name of each file on the system. Meanwhile, File ID is the unique identifier used to label the files stored on the Rocketbots Platform.

The File ID is useful for sending files from our system through integrations.

Description and File Type

The description shows a short description of the content for each of the files. The File Type column displays the what kind of files they are.

Date Added

This is the date on which the file was added to the system.

More Actions

From here, you can access a dropdown menu of additional things you can do with the file. The More Actions button is on the far right. Look for three vertical dots.

From this dropdown menu you will be presented with several options:

  • Download File: By selecting this option, you will begin locally downloading the file onto your computer. This is useful for viewing the contents of the file.

  • Edit File: By pressing this, you will open up the Update File Menu.

  • Copy File ID: This will save a copy the File ID of the selected file onto your clipboard for easy copy and pasting.

  • Delete: This will permanently delete the selected file from the system.

Be careful, deleting a file is irreversible. We cannot help you retrieve a file that has been accidentally deleted.

Uploading a New File

To upload a new file, you will need to access the Upload File menu. This can be done by pressing the green "Add New File" button at the top right of the page.

The Upload File Menu

You can also bring up this menu by pressing the green circular button at the bottom right of the page with the "+" icon.

Name and Description

You will have to enter a name for your file along with a short description in the first two fields, respectively.

Try to pick short and meaningful names and descriptions to make identifying files easier. This becomes increasingly useful when the number of files grows.

Selecting the File

To attach a local file, simply drag and drop the file from your computer onto the appropriate box. Alternatively, you can also click on the box and select the file from your computer that you wish to upload.

You can also choose to upload a remote file that is hosted elsewhere. Select the Remote URL tab and enter the URL into the field.

Most file types are supported by the platform. The platform allows for the following files: JPG, JPEG, GIF, BMP, PNG, TXT, XLS, XLSX, DOC, DOCX, CSV, PPT, PPTX, MP3, MP4, MOV, WAV, MPG, MPEG, ZIP, TAR, TGZ, GZ, PDF, LOG, XML.

You can upload files up to 20 MB to platform. If your file size is larger than 20 MB, it is suggested that you compress it into a ZIP folder before uploading.

Sending Files

In the Messages Channel, you can send files to individual contacts by selecting the attachment button. This will open up a dialog where you can select the file you wish to send.

Sending Files in the Messaging Module

To select a file you have already uploaded to the Rocketbots Platform, open the "Select Method" dropdown field and choose the "Select Existing File" option. Choose your desired file under the "File" dropdown field and press the blue "Send" button.

You can also send files that you have uploaded via Broadcasts, Surveys, Automations, or through integrations.

Channel Compatibility

Note that different channels have their own guidelines and specifications for the files that they accept. For example, some don't accept attachments of certain filetypes while others may limit the attachment size to 1 MB.

Channel

Maximum File Size

Facebook Messenger

25 MB

WhatsApp

1 MB

WeChat

Image: 1 MB

Other: 25 MB

Twitter

Image: 5 MB

Other: 50 MB

LINE

Image: 1 MB

Other: 10 MB

Telegram

50 MB

Skype

300 MB

Viber

Image: 1 MB

Other: 50 MB

Kik Messenger

Image: 1 MB

Video: 15 MB

Twilio (SMS)

5 MB

Twilio (WhatsApp)

5 MB

Slack

1 GB

Workplace by Facebook

25 MB

Enterprise WeChat

Image: 1 MB

Others: 25 MB

If the file you are sending does not meet the requirements of the channel, Rocketbots will automatically replace your attachment with a URL link to your file.

Updating Existing Files

You can update any file thats already stored on the platform by pressing the "Edit File" button under the More Actions dropdown menu.

From here, you can change the name of the file. You also can also update the description of the file.

Update File Menu

The drop and drop area at the bottom is used for updating files on the Rocketbots Platform. Leave this field alone if you do not wish to replace current file.

You can also edit the remote URL if it is a remote file.

Note updating a file will conserve the File ID of the current file. This is useful for any integrations that you may have in place.